# Vpact OS — One AI system that knows your entire organisation. > Vpact OS lays one AI layer over the software you already use and brings it together in a single company brain. You replace nothing. Your team asks a question and gets an answer drawn from everything your company knows, with the source attached. ## Four things change in your organisation. - **All company knowledge in one place** — What your people know is captured in the system instead of in heads and inboxes. When someone leaves, the knowledge doesn't leave with them. (Knowledge sits in heads and inboxes.) - **Less time spent searching** — One question, and the answer comes out of everything your company knows. No clicking through six systems, no walking over to the colleague who still remembers. (Six systems open for one question.) - **One AI system for your whole team** — Right now everyone solves it alone, with their own ChatGPT and their own prompts that land nowhere. Here your team works in one environment: what one colleague figures out is ready for the rest. (Everyone solves it alone, on their own ChatGPT.) - **Live insight into your data** — Figures and information from all your systems side by side, current. You ask the question yourself and decide today, instead of waiting for a report that is already behind when it lands. (Waiting on a report that is already behind.) ## What you do with it - **Ask and get an instant answer. With the source attached.** From contracts, mail, CRM and call notes. Every answer points to the place it came from. - **Research with all of your company's context. And the web.** You ask the question. It makes a plan, searches your systems and the web, and comes back with a substantiated conclusion. - **Draft agreements, quotes and other documents automatically.** With the client data from your CRM, the terms from the minutes and the rates that apply today. Revisions happen in the chat. - **One overview at last, out of every system you run.** No Power BI needed. ## From 7 separate data sources to one AI system for the team The marketing team at ONYX Journey was already working with AI, but everyone on their own island. We built one environment where all the data comes together and agents work with the full context of the brand. ## What else is included as standard? Security, management and ease of use are in every package. Including the smallest one, at no extra cost. - **Multiplayer AI** — What one colleague works out is instantly there for the rest. Your team builds one shared memory instead of everyone keeping their own. - **Every AI model** — Per task we use the model that is best at it. When something better arrives we switch over, without you having to do anything. - **Searches internally and the web** — Beyond your own systems, Vpact OS also looks outward. Market information and your own figures come back in the same answer. - **Runs in your own branding** — Your logo, your colours, your domain. To your team it feels like your software, not a vendor's tool. - **Everyone sees only what they may** — Vpact OS inherits permissions from your existing systems. A restricted file stays restricted, in answers too. - **Sign in through your own admin** — Via Entra ID or Google Workspace. New colleagues have access straight away, leavers lose it straight away. - **EU hosting, GDPR-proof** — Your data sits in the EU with a processing agreement, and is never used to train AI models. - **We keep it running** — Hosting, updates, backups, monitoring and support are in the subscription. Your own IT sets up nothing. ## Recurring questions become modules. An ordinary AI tool doesn't get better with use. Vpact OS does. Our experts see which question your team asks again every week, and turn it into a fixed routine that's simply ready. - **Your team asks** — The same question, week after week, by different people. - **We spot the pattern** — Usage makes clear what keeps coming back. - **We build a module** — The question becomes a fixed routine with its own sources. - **It's ready and waiting** — Without anyone having to ask for it. ## Integrations Almost certainly. We connect to more than ninety systems, from AFAS and Exact to Microsoft 365 and Slack. Search your own stack below. If your software isn't listed and has an API or export, we build the integration. Custom integrations are in every package. If your system has an API or export option, we'll get it connected. ## Security and compliance It stays yours. Sovereign in Europe. - **EU hosted** — Your data sits in the EU and stays your property. - **No training on your data** — No AI model ever trains on your company data. Contractually locked in. - **GDPR and EU AI Act** — Built to European rules, processing agreement included. - **Roles and SSO** — Permissions from your own systems still apply. Sign in with SSO. ## Pricing A fixed monthly amount based on the number of integrations and the build capacity you take, plus actual usage of the AI models. No per-user licence, so it doesn't get more expensive as more colleagues start using it. ## Frequently asked questions ### Do we have to replace our current software? No. Vpact OS sits as a layer over your existing systems. Your CRM, ERP and mail stay exactly as they are and your data stays where it is. We read along, we move nothing. ### How long before we notice anything? The first integration is usually live within a few weeks, already answering one question your team asks daily. After that we expand based on what actually gets asked. ### What happens to our company data? It stays yours. Everything runs in the EU and is never used to train AI models. If you stop, you simply export the company brain and the modules we built. ### Does our team have to learn something new? Barely. Whoever uses it asks a question in plain language. Whoever doesn't notices nothing, because nothing changes in the systems they already work in. ### Can everyone then see everything? No. Permissions from your own systems apply inside Vpact OS too. What someone may not see in the CRM or in mail never ends up in an answer. Every question and source is also logged. ### Will we be locked into one AI vendor? No. We pick the best-performing model per task and switch as soon as something better arrives. If a provider changes its pricing or terms, we move your routines. You rebuild nothing. ### Our industry software isn't on the list. Now what? Then we build the integration. Custom integrations are in every package. If your software has an API or an export option, we'll get it connected. ### Is everything included in the monthly amount? Almost. Only the LLM tokens are billed separately, based on actual usage. Each month you see exactly what they went on.